January 3, 2018

Harlem Township Board of Trustees

Harlem Township, Delaware County, Ohio

Harlem Township Board of Trustees met in Special or Regular Session on January 3, 2018 with trustees present: Jerry Paul, David Jackson and Bob Singer. Fiscal Officer Present

Public present: Dale Fling, Bart Walker, and Otis Bandy.

Mr. Jackson proceeded with the Organizational Meeting for 2018. At this time, Mr. Jackson relinquished his position as Chairman of the Board. Mr. Jackson called for nominations for Chairman for 2018. Mr. Singer made the motion to nominate Mr. Paul for Chairmanship. Mr. Jackson seconded the motion. Mr. Paul nominated Mr. Singer for Vice Chairmanship. Mr. Jackson seconded the motion. Roll call; Mr. Paul, Aye; Mr. Jackson, Aye; Mr. Singer, Aye: Mr. Jackson will serve as alternate.

Mr. Paul resumed the Organizational Meeting.

Mr. Jackson made the motion to increase all full and part time personnel wages by 2.5% for 2018. Motion was seconded by Mr. Singer. Roll call; Mr. Paul, Aye; Mr. Jackson, Aye; Mr. Singer, Aye: Motion Passed.

Mr. Jackson made the motion to reappoint Mr. Dale Fling as Operations Director as per Resolution # 15-2-18-T3 passed in February 2015 and sets the salary amount of $646.12 per month. Mr. Singer seconded the motion. Motion passed.

Mr. Singer made the motion to pay Bart Walker the hourly rate of $25.95/hour, plus paid health insurance, paid legal holidays, two paid days for death in the family; that is father, mother, spouse, daughter/s, son/s, grandparents, four weeks paid vacation which is to be taken yearly or lost, and three days sick time which can be accumulated. Mr. Jackson seconded the motion. Motion passed.

Mr. Jackson made the motion to pay Otis Bandy the hourly rate of $22.28/hour, paid legal holidays, two paid days for death in the family; that is father, mother, spouse, daughter/s, son/s, grandparents, four weeks paid vacation which is to be taken yearly or lost, and three days sick time which can be accumulated. Mr. Singer seconded the motion. Motion passed.

Working hours for maintenance employees of the township will be eight hours daily (7:30 a.m. – 4:00 p.m. (yearly), (Monday-Friday), plus one half hour for lunch. There is to be no overtime unless authorized by a trustee/s. Vacation time is not to be carried to the following year.

Mr. Jackson made the motion to reappoint Sherrie Steele to serve as Zoning Secretary for 2018 at the fee of $54.39/meeting attended and $27.19 for each set of minutes, plus reimbursement for zoning supplies and for mileage outside the township as it pertains to zoning. Any additional work performed by the zoning secretary will be paid at $12.93 per hour. Mr. Singer seconded the motion. Motion passed, Zoning Secretary will serve as secretary to both township zoning boards.

Mr. Jackson made the motion to appoint Jon Trainer as Township Zoning Inspector for 2018 at the rate of $1,119.94/month. Mr. Trainer will also be reimbursed for zoning supplies. Mr. Singer seconded the motion. Motion passed.

At their Organizational meeting on, January 3, 2018 the trustees made the reappointments and appointments to the township zoning boards as follows

Mr. Jackson made the motion to reappoint Tom Neid to Zoning Commission and Raelene Meadows to Board of Zoning Appeals. Mr. Singer seconded the motion. Motion passed.

Zoning Commission Board Term Expires Board of Zoning Appeals

Alan Czako 1 years 2018 Belinda Mortensen

Robin Lobenstein 2 years 2019 Michael Gloeckner

Joni Manson 3 years 2020 Roger Neibarger

Mike Kabler 4 years 2021 Keith Campbell

Tom Neid 5 years 2022 Raelene Meadows

Vacant Alternate Jack Brown Alternate

Mr. Singer made the motion to pay alternate members to the Zoning Boards and Review Team Members equivalent to the appointed zoning board members. Mr. Jackson seconded the motion. Motion passed.

Mr. Singer made the motion to pay each township zoning member, alternates, and Review Team members the amount of $19.38/meeting attended and to be paid annually. Board of Zoning Appeals will meet monthly. Mr. Jackson seconded the motion. Motion passed.

Mr. Jackson made the motion to appoint Jon Trainer, Zoning Inspector; and any member of the Zoning Commission Board; and any member of the Board of Zoning Appeals to act as the Township Review Team for zoning matters for 2018. Mr. Singer seconded the motion.

Mr. Jackson made the motion to appoint Jon Trainer as the township representative to D.C.R.P.C. for 2018. Mr. Jackson will serve as first alternate, also all trustees and zoning commission members if neither Mr. Trainer nor Mr. Jackson is available. Mr. Singer seconded the motion. Motion passed.

Mr. Singer made the motion to pay zoning inspector, zoning secretary, representative or alternate to D.C.R.P.C., township zoning board members and alternates outside township mileage as it pertains to zoning at the rate of 50 cents/mile. Mr. Jackson seconded the motion. Motion passed.

Mr. Singer made the motion to pay registration fees, mileage, and other necessary related expenses pertaining to zoning courses for any township zoning personnel and elected officials to attend during 2018. Mr. Jackson seconded the motion. Motion passed.

Mr. Singer made the motion to pay township elected officials outside township mileage as it pertains to official township business at the rate of 50 cents/mile and to be paid annually. Mr. Jackson seconded the motion. Motion passed.

Mr. Singer made the motion for the township to pay registration fee, mileage, and other related expenses for the township elected officials to attend the State Convention in Columbus, Ohio for 2018. Mr. Jackson seconded the motion. Motion passed.

Mr. Jackson made the motion to set the zoning fees for 2018 as follows:

ZONING CERTIFICATES

Certificate Fees

1. Single Family Residential Building $500.00

2. Residential Remodeling/Additions $250.00

3. Accessory Buildings $300.00

4. Swimming pools (In-ground) $150.00

5. Six Month Permit Extension $100.00

6. Decks/Above Grade Patio (No cover/roof) $50.00

7. Signs $200.00

8. All Commercial and Industrial Buildings Permit $600.00+$10.00/100 sq. ft.

9. Commercial and Industrial Remodeling/Additions $500.00+$10.00/100 sq. ft.

10. Multi Family Dwellings/Apartment Units (per unit) $500.00

11. In Home Occupation Permit 0.0

12. Conditional Use Permit 0.0

13. Trailer Permit (6 months) $200.00

FEES AND APPLICATIONS

Application to Amend zoning Map (Rezoning):

(20 acres and greater) $900.00 plus $200.00 per acre

(Less than 20 acres) $500.00 plus $125.00 per acre

Board of Zoning Appeals Application (Variance/Conditional Use) $500.00

Additional Hearings for Board of Zoning Appeals $400.00

Preliminary Subdivision/Planned District Meetings:

(10 acres and greater) (2 meetings) $500.00

(Less than 10 acres) (2 meetings) $400.00

Additional Meetings (Applicant Requested) $200.00

Time Extension for Subdivisions and Planned Districts $300.00

Subject to Zoning Commission approval

Mr. Singer seconded the motion. Motion passed.

Copy of the Township Zoning Resolution is available at the Sunbury Library, Westerville Library, Delaware Law Library, Delaware City Library, Delaware County Recorder’s Office, Delaware County Prosecutor’s Office, Delaware County Regional Planning Office, and Delaware County Building Department.

Mr. Jackson made the motion to reappoint Scott Schmidt as Cemetery Sexton for 2018 and to contract with him to do opening and closings for the township cemeteries; and the fees paid by the township are as follows:

Cemetery openings and closings:

Description:

Normal rate: (Mon-Fri)

Weekend Rate & Township Holidays

Urn opening/closing

$150.00

$300.00

Grave opening/closing

$ 300.00

$ 600.00

Charges for footers, new headstones or repair of old headstones for 2017 as follows:

Labor $16.00/hour

Backhoe Time (if needed) $41.00/hour

Truck Time (if needed) $46.00/hour

Mr. Singer seconded the motion. Motion passed.

Mr. Singer made the motion to set the cost of opening and closing for gravesites to the public as follows:

Description:

Normal rate: (Mon-Fri)

Weekend Rate & Township Holidays

Urn opening/closing

$ 250.00

$450.00

Grave opening/closing

$ 600.00

$1000.00

Mr. Jackson seconded the motion. Motion passed.

Mr. Jackson made the motion to set the purchase of gravesites as follows:

Non-residents $1000.00

Residents * $500.00

Also allow township employees with 5 or more years of service that do not live in the township to purchase gravesites at resident rates.

*Gravesite lots cannot be reserved, only be purchased.

*RESIDENT: with restrictions to immediate family (father, mother, spouse, daughter/s and/or son/s.

Mr. Singer seconded the motion. Motion passed.

Mr. Singer made the motion to set footer prices for 2018 as follows:

Gov’t Markers; Granite Markers; Bronze Markers; No charge for precast footers only.

For all poured footers, pricing below shall apply:

Footer prices shall be $ .95 per square inch of surface area and are to be thirty-two (32) inches in depth. Add two inches to the length and width. ($300 Minimum)

Payment for the cost of footers shall accompany all work orders.

Mr. Jackson seconded. Motion passed.

Mr. Singer made the motion to subcontract with Stacy Plaster DBA C&S Restoration for footer installation. The installation will happen within 30 days of April 15 and October 1. Prices are to remain the same. Mr. Jackson seconded the motion. Motion passed.

Mr. Singer made the motion to change the Township Facility use fees for 2018 to read all nonprofit Township based Organizations will have a refundable deposit of $100 (as long as rental rules are followed). Motion was seconded by Mr. Jackson. Motion Passed.

The First Commonwealth Bank, Sunbury, Ohio will be the depository for the township for 2018. Mr. Singer made the motion. Motion was seconded by Mr. Jackson. Motion passed.

Mr. Singer made the motion to set Board of Trustee regular meeting on the third Wednesday of each month beginning at 7:00 p.m. (EST). Said meetings will be held at 3883 St. Rt. 605, Galena, Ohio 43021 unless otherwise specified by the trustees. Mr. Jackson seconded the motion. Motion passed.

Mr. Jackson made the motion the township will use The Sunbury News as the paper of general circulation for township notices and/or if necessary, notices to be published in the Delaware Gazette. Also, if necessary, 24 hour notices to be posted at 3883 St. Rt. 605, Galena, Ohio. 43021. Mr. Singer seconded the motion. Motion passed.

Mr. Singer made the motion to reappoint Dale Fling, Fire Chief for 2018 at a yearly salary of $76,150.95 (to be paid in equal semi-monthly payments) and to increase vacation time to four weeks per year. Mr. Jackson seconded the motion. Motion passed.

Mr. Jackson made the motion to appoint Mr. Paul as chairman and John Kopec as member to the Volunteer Firefighters Dependency Board (VFDB). Mr. Singer seconded the motion. Motion passed.

Mr. Jackson made the motion to approve the contract from Bachman Trucking for gravel and hauling for 2018, subject to review with new rate schedule, at the following prices:

304.02 limestone $17.50/ton

411.02 limestone $17.50/ton

#57 limestone $22.00/ton

# 8 limestone $24.50/ton

# 9 limestone $17.50/ton

Mr. Singer seconded the motion. Roll call; Mr. Paul, Aye; Mr. Jackson, Aye; Mr. Singer, Aye: Motion Passed.

Mr. Paul now opened the regular portion of the meeting and the minutes of December 20th 2017 were approved. Mr. Jackson approved the minutes and was seconded by Mr. Paul. Motion passed. The minutes for Executive Session on January 3rd 2018 were approved. Mr. Paul approved the minutes and was seconded by Mr. Jackson. Motion passed.

The Fiscal Officer presented the bills and certified that the amounts were available in the respective accounts to pay said bills. Starting with warrant #10270 and ending in warrant #10272, and Voucher #14-2017 and ending #17-2017, totaling $83,357.21. Mr. Singer made the motion to pay said bills. Motion seconded by Mr. Jackson. Motion passed.

Bart Walker will bring mower recommendations to the January regular meeting. He is also looking at a power drain snake for approximately $3,500.

Chief Fling announced that the Fire Department had 567 runs for 2017.

Mr. Jackson made the motion to appoint Tom Vincent as an Interim Assistant Zoning Inspector for enforcement activities at the salary of $850 per month for 4 months. The position is to be 10 hours a week and requires a report of actions taken and outcomes. Motion seconded by Mr. Singer. Motion passed.

Mr. Singer would like to receive from Chief Fling and Mr. Walker items that they would like to discuss prior to meetings. The rest of the Board would like to receive as well.

Being of no further business Mr. Singer made the motion to adjourn. Motion was seconded by Mr. Jackson. Motion passed. 6:17 pm.

President

Vice President

Alternate

Fiscal Officer