February 21, 2018


February 21, 2018 

The Harlem Township Trustees met in regular session at the Firehouse. 

Trustees Present: David Jackson and Bob Singer. 

Fiscal Officer Present 

Public Present: Brittany Bowers, Susi Perry, Kevin Perry, Jim Wheeler, Carl & Sue Richison, Alice and Ronald Yuhas, Michael and Deborah Gifford, Ruth Scott, Belinda Mortensen, Abby Crisp, Ed Valeska, Jim and Amy Gehrig, Dave and Laura Mink, Jim Sommerfeld, Nikki Heath, Jennifer Slater, Michelle Solloman, Dustin Cline, Dan and Kathy Bickley, Herman, Berk Jr., Juanita Berk, Roger Neibarger, Dustin Ward, Robin Lobenstein, Joni Manson, Jenoa Jeffers, Ed Jaeger, Bah Sulaiman, Jim and Jackie Stewart, Annette Neff, Bob and Velma Tschakert, JD Hughes, Bart Walker and Dale Fling. 

Mr. Singer called the meeting to order. The minutes of January 24th, 2018 were approved as sent. Mr. Jackson moved to approve said minutes. Motion seconded by Mr. Singer. Motion Passed. 

The Fiscal Officer presented the bills and certified that the amounts were available in the respective accounts to pay said bills. Starting with warrant #10305 and ending in warrant #10346, and Voucher #4-2018 and ending #9-2018, Totals $133,144.12. Mr. Jackson made a motion to pay said bills. Motion was seconded by Mr. Singer. Motion Passed. 

The Board of Trustees received a letter from Jim Gehrig regarding the PCD Planned Commercial District requesting postponing the hearing to a later date due to conflict with consultants to be present. Mr. Jackson made a motion to postpone hearing to Tuesday March 27, 2018 at 7:00 p.m. at the Harlem Township Firehouse, 3883 South State Route 605, Galena, Ohio 43021. The hearing is open to the public. The application and accompanying documents are on display at the rear door of the Harlem Township Firehouse, 3883 South State Route 605, Galena, Ohio 43021. Mr. Singer seconded the motion. Roll Call was held; Singer, Aye; Paul, Absent; and Jackson, Aye. Motion Passed. 

Residents were present to comment for and against the Planned Commercial District application. 

The Board received a letter from Bill Needham with interest to be an alternate for the Zoning Commission. Mr. Jackson made a motion to appoint Bill Needham as alternate on the Zoning Commission Board. Motion was seconded by Mr. Singer. Motion Passed. 

MAINTENANCE: 

Mr. Bart Walker would like to stock bin of clean #8 gravel for dust control this summer. He researched other prices but they were higher for the same quality. He is asking the Board approve to purchase at price of $32 per ton from Mid-Ohio Paving. He would be looking at 275-300 tons. Mr. Jackson made a motion to purchase from Mid-Ohio Paving in Upper Sandusky at $32/ton approximately 275-300 tons. Motion was seconded by Mr. Singer. Motion Passed 

Mr. Walker brought to the Boards attention the offer from Noel Morrison to purchase drain snakes for $3,500. This had been discussed previously and would like to know if the Board is ready to make a decision on this purchase. After discussion, Mr. Jackson made a motion to purchase the Drain snakes from Noel Morrison for $3,500. Motion was seconded by Mr. Singer. Motion Passed. 

FIRE DEPARTMENT: RTD: Fire 26 EMS 56 Totals 82 

Sewer lift station in the Fire Department is repaired and working. 

Chief Fling is requesting the Board’s approval to hire Shea Schuette. He has successfully completed the conditions of his conditional hiring resolution. Fling would recommend officially swearing him in at the March meeting, as the final results of his physical exam came today. Mr. Jackson made motion to approve Resolution 18-02-21-T4 for hiring fulltime firefighter/paramedic Shea Schuette and establishing the terms and conditions of his employment. Motion was seconded by Mr. Singer. Roll Call Vote was held; Mr. Singer, Aye; Mr. Paul, Absent; Mr. Jackson, Aye. Motion Passed. Resolution # 18 02 21 T4 

Chief Fling has a surplus of SCBA supplies that include 16 air packs and 30 bottles. They do not meet current standards for our use. He has located an organization in Cincinnati that ships them to Africa. Mr. Fling would like the Board to entertain donating said items to the Africa Fire Mission. Mr. Jackson made the motion to donate the SCBA supplies that do not meet current standard to Africa Fire Mission based in Cincinnati, Ohio. Motion was seconded by Mr. Singer. Motion Passed. 

ZONING: 

Three zoning permits have been issued in January 2018. 

OPERATIONS: 

Mr. Fling presented the Board with an updated Facility Use Agreement. He would like the Board’s approval so that Mr. Fling can take action to update the website with the information. Mr. Jackson made motion to approve changes to the Facility Use Agreement. Motion was seconded by Mr. Singer. Motion Passed. 

Mr. Fling scheduled for March 1st to have Burnham and Flowers Insurance Company to present to the Township Personnel the new Insurance plan. 

Mr. Fling would like to request permission from the Board to terminate the HRA as of April 1 with Ohio Public Entity Consortium with the new insurance taking affect. Mr. Jackson made the motion to terminate April 1 the Ohio Public Entity Consortium. Motion was seconded by Mr. Singer. Motion Passed. 

Mr. Fling has met with Assistant Zoning Inspector, Tom Vincent. He has provided him with a list of zoning complaints and hopes to meet soon to check on status. 

Mr. Jackson has requested from Mike Metzger options for Trenton Road improvement since OPWC has been turned down. 

Roger Neibarger is requesting the Board to approve an additional $130.18 toward improvements at the Grange. The original amount approved was $3,000. The receipts came to $3,130.18. All that is left at the Grange for improvements is painting which is on site. Sue Richison mentioned that the labor has all been donated with over 750 hours of volunteer work. The Board appreciates and Thanks the members of the Harlem Township Heritage for their time and work. Mr. Jackson made motion to reimburse Roger Neibarger of $130.18 for expenses on Grange improvements. Motion was seconded by Mr. Singer. Motion Passed. 

The Zoning Inspector Bond will expire 4/4/2018. Mr. Jackson made the motion to renew the Zoning Inspector Bond. Motion was seconded by Mr. Singer. Motion Passed. 

Executive Session was requested by Dale Fling. Mr. Jackson made motion for Executive Session to discuss Fire Employment Personnel Matters. Motion was seconded by Mr. Singer. A Roll Call was held; Singer, Aye; Paul, Absent; and Jackson, Aye. Motion Passed. Invited to stay was Julie Debolt. 

Mr. Jackson made a motion to come out of Executive Session. Motion was seconded by Mr. Singer. A Roll Call was held; Singer, Aye; Paul, Absent; and Jackson, Aye: Motion Passed. 

Being no further business Mr. Jackson made a motion to adjourn. Mr. Singer seconded motion. Motion passed. 8:48 pm. 

President 

Vice President 

Alternate 

Fiscal Officer