April 18, 2018

April 18, 2018 

The Harlem Township Trustees met in regular session at the Firehouse. 

Trustees Present: Jerry Paul, David Jackson and Bob Singer. 

Fiscal Officer Present 

Public Present: Dale Fling, Suzi Perry, Kevin Perry, Pam Morris, Keith Morris, Raelene Meadows, Brandi Mrugacz, Jason Mrugacz, Caroline Crawford, Mark Crawford, Russ Miller, Belinda Mortensen, Abby Crisp, Carl Richison, Herman Jr. and Juanita Berk, Dave & Laura Mink, Jim Sommerfeld, Brittany Bowers, and Jennifer Slater. 

Mr. Paul called the meeting to order. The minutes of March 28th, 2018 were approved as sent. Mr. Singer moved to approve said minutes. Motion seconded by Mr. Jackson. Motion Passed. 

The Fiscal Officer presented the bills and certified that the amounts were available in the respective accounts to pay said bills. Starting with warrant #10386 and ending in warrant #10422, and Voucher #15-2018 and ending #18-2018, Totals $79,474.97. Mr. Jackson made a motion to pay said bills. Motion was seconded by Mr. Singer. Motion Passed. 

Brittany Bowers presented to the Board a packet containing petition of Referendum for Zoning Application HTZC 17-09 rezoning application for 13.28 acres from Current Zoning, AR-1 Agricultural Residential to a PCD Planned Commercial District. Prior to the Board accepting the documents, the Board inquired to Ms. Bowers if a map indicating the location of the subject property was included, she stated it was not. Ms. Bowers retained the petition, and returned a short time later with the requested map attached to the packet. The Board then received the referendum petition from Ms. Bowers. The Board will meet to evaluate the petition packet on Wednesday April 25th at 7:00pm. 

Jason Mrugacz asked to follow up on the Conditional Use permit for the Dog Kennel on Robins Road. The Board is working on getting more information to see what legally the Township can do. Keith and Pam Morris were present stating their concern with the dogs barking. 

Abby Crisp from County Health Department presented the Board with the counts of usage of the track at the park that was present from September thru November and they plan to have the counters in place again this fall. 

MAINTENANCE: 

Dale announced that Mr. Walker has completed the 24” crossover pipe on Brookview Drive and 15” crossover piper on Bevelhymer Road. 

Mr. Jackson presented the Board with the estimate from the Delaware County Engineer for Trenton Road to have grade patch prior to chip seal approximately $11,358.49. Mr. Jackson made the motion to approve Delaware County Engineer for Trenton Road with grade patch prior to chip seal at the approximate cost of $11,358.49. Motion was seconded by Mr. Singer. Motion Passed. 

ZONING: 27 permits have been issued in 2018 

Mr. Fling and Mr. Trainer will be meeting this week to go over zoning enforcement issues and update Mr. Trainer on activities during his deployment. 

FIRE DEPARTMENT: RTD: Fire 50 EMS 105 Totals 155 

Chief Fling recommends FF/Paramedic Jason Devore and Keith Unterbrink to be promoted from their current positions of Full-Time FF/Paramedic to Full-Time Lieutenant positions. Chief Fling stated their credentials. Mr. Jackson made the motion for Jason Devore be promoted from his current position of Full-Time FF/Paramedic to a Full-Time Lieutenant position. Motion was seconded by Mr. Singer. Roll Call Vote was held; Mr. Singer, Aye; Mr. Paul, Aye; Mr. Jackson, Aye. Motion Passed. Resolution # 18 04 18 T5 

Mr. Jackson made the motion for Keith Unterbrink be promoted from his current position of Full-Time FF/Paramedic to a Full-Time Lieutenant position. Motion was seconded by Mr. Singer. Roll Call Vote was held; Mr. Singer, Aye; Mr. Paul, Aye; Mr. Jackson, Aye. Motion Passed. Resolution # 18 04 18 T6 

Conditional Hire, Scott ‘Brad’ Lewis, has completed his Background and Physical, waiting for results to assign shifts. 

Chief Dale Fling hopes to have the ESO software live in 30-45 days. 

OPERATIONS: 

Mr. Fling has attempted to contact Mr. Anderson regarding the former cement plant. He will attempt to contact him again. 

The formerly used Health Reimbursement Account with Ohio Insurance Services has been canceled and the Township did receive a refund of the balance. All policies and coverages have now been closed and/or discontinued with Ohio Public Entity Consortium and Ohio Insurance Services. 

Mr. Fling received a proposal for the Fire Department/Township Hall parking lot from Hills Blacktop Company of Sunbury for $108,735. Mr. Jackson is trying to gather more proposals. This project will go out for bid once the Board has a better idea of the cost. 

Delaware County Engineer office responded to the request of posting speed limit signs on Fancher Road. However, they will not post anymore signs as what is currently posted meets regulations and encourage contacting law enforcement. Mr. Singer contacted the Sheriff’s office, and they are going to try to monitor the area more. 

Mark Crawford had requested information regarding overtime hours in the last two year by next meeting. He would only like to know the Fire Department share and the number of overtime hours for the period. 

The Board wanted to clarify to Mr. Crawford regarding his question regarding competitive bidding requirements at a previous session, should a project exceed $50,000, the project is required to be competitively bid. 

Mr. Paul questioned if the Board was ready to make a decision on the cemetery fence at Barnhard section. Workman Fence quote at $12,093 for galvanized or $12,878 for aluminized has been the only quote. Mr. Singer stated his desire to have more than one quote to evaluate. The Board will seek additional quotes. 

Mr. Jackson spoke with John Neibarger regarding the half acre that he is donating to the Township at the cemetery at Green Cook Road and Center Village Road. He will provide the Board with a resolution to move forward. 

Mr. Jackson made motion to approve the Contract for 2018 Delaware County Road Improvement Program (Resolution# 18 01 10 T1), at the cost of $99,408.51. Motion was seconded by Mr. Singer. Roll Call Vote was held; Mr. Singer, Aye; Mr. Paul, Aye; Mr. Jackson, Aye. Motion Passed. Resolution # 18 04 18 T7 

Mr. Jackson is recommending for OPWC funding application be for Montgomery Road to the County Engineer’s Office for Request Engineer assistance. The project to consist of full depth repair and stabilization, pave with asphalt level course and an asphalt surface, chip seal, with fog seal, berm roadway, address any culvert replacements, and centerline, edge line, and stop lines. Mr. Jackson made the motion to Request Engineer assistance for OPWC Funding for Road #26 Montgomery Road. Motion was seconded by Mr. Singer. Roll Call Vote was held; Mr. Singer, Aye; Mr. Paul, Aye; Mr. Jackson, Aye. Motion Passed. Resolution # 18 04 18 T8 

Mr. Jackson would like Mr. Fling to try to sell the old vehicles and the Road mower. The Board agrees to getting rid of them. 

Mr. Singer would like the Plexi glass replaced on the Bulletin Board at the Township Park. 

It was brought to Mr. Singer’s attention that the Grange may need sprayed for bugs. Carl Richison spoke to say he used Home Defender and he would take care of this at the Grange. 

Executive Session was requested by Dale Fling. Mr. Singer made motion for Executive Session to discuss Fire Employment Personnel Matters. Motion was seconded by Mr. Jackson. A Roll Call was held; Singer, Aye; Paul, Aye; and Jackson, Aye. Motion Passed. Invited to stay was Julie Debolt. 

Mr. Singer made a motion to come out of Executive Session. Motion was seconded by Mr. Jackson. A Roll Call was held; Singer, Aye; Paul, Aye; and Jackson, Aye: Motion Passed. 

Chief Fling is requesting the Board’s approval to hire Paul Cade as a Full-Time Firefighter/EMT-B. Mr. Jackson made motion for Conditional Hire for Employment for Full-Time Firefighter/EMT-B to Paul Cade. Motion was seconded by Mr. Singer. Motion Passed. Roll Call Vote was held; Mr. Singer, Aye; Mr. Paul, Aye; Mr. Jackson, Aye. Motion Passed. 

Being no further business Mr. Singer made a motion to recess the meeting to Wednesday April 25th at 7:00pm. Mr. Jackson seconded motion. Motion passed. 8:45 pm. 

April 25, 2018 

Trustees Present: David Jackson, Jerry Paul, and Bob Singer 

Fiscal Officer Present 

Public Present: Susi Perry, Kevin Perry, Dale Fling, Russ Miller, Juanita Berk, Herman Berk Jr., Alice Yuhas, Brittany Bowers, and Andrew King. 

At this time Mr. Paul reconvened the meeting recessed from April 18, 2018. 

The Board reviewed the Referendum Petition for Zoning Application HTZC 17-09 rezone 13.28 acres from current Zoning, AR-1 Agricultural Residential to a PCD Planned Commercial District. Mr. Singer verified there were 13 part petitions and one map. Mr. King from the Delaware County Prosecutor’s Office advised the Board to pay attention to the four elements required to be evaluated, including information based on a recent filing case in Berlin Twp which included the description and title to make sure the Board felt the submittal was accurate on its face. The Board felt the HTZC 17-09 and parcel # in description was correct and agreed this rezone application had consistently been referred to as HTZC 17-09. Mr. Jackson made the motion to approve Resolution # 18 04 25 T9, in the matter of determining the facial validity of a certain petition requesting referendum of an amendment to the Harlem Township Zoning Resolution. The motion was seconded by Mr. Singer. Roll Call Vote was held; Mr. Singer, Aye; Mr. Paul, Aye; Mr. Jackson, Aye. Motion Passed. Resolution # 18 04 25 T9 (Complete Resolution is available upon request to the Fiscal Officer.) The Board further directed the Fiscal Officer to deliver the petition packet to the Delaware County Board of Elections. 

The Fiscal Officer presented a bill and certified that the amounts were available in the respective accounts to pay said bill Warrant #10423, Totals $3,644.42. Mr. Jackson made a motion to pay said bills. Motion was seconded by Mr. Singer. Motion Passed. 

Debbie Gifford with Church of the Saviour on Fancher Road was present to request from the Board a Letter of Intent for the ground north of the Fancher Cemetery. With that they will move forward on a survey done. Mr. Jackson made a motion for letter of intent for possible purchase of ground depending on cost. The motion was seconded by Mr. Singer. Motion Passed. The Board directed the Operations Director to draft said letter. 

Mr. Paul asked about any quotes for Fence at the Cemetery. A Resident provided three quotes. The Board had a discussion regarding all of them. Mr. Jackson made a motion to have Workman Fence build the fence at the price approximately $12,900 with 50% down. The motion was seconded by Mr. Singer. Motion Passed. 

Mr. Paul has purchased 288 flags for the Cemetery for upcoming observance of Memorial Day, and stated the Groseclose family has agreed to place the flags in the cemetery, as they have done for many years. 

Mr. Paul mentioned Trash bags to be picked up at Woodtown Road and Harlem Road. 

Mr. Jackson is working on getting additional quotes from Mike Brown, Decker, and Dore for the Firehouse/Township Hall parking lot. The Board agrees curb is necessary only around the building, south side of parking lot, and the middle where leach field is. 

The Board discussed sending a letter to the owner of the dog kennel on Robins Road to invite the owner to a meeting to discuss the dog barking complaints. 

Mr. Jackson has been contacted by a resident on Montgomery regarding the drainage. He will be contacting others that it affects and see if a representative from Soil and Water Conservation can attend the May Board meeting to discuss further regarding options to remedy the situation. 

Mr. Jackson received the Township Nominations for District 17 Integrating Committee Members for OPWC. Mr. Jackson made the motion recommending the Board to vote for Ronald Bullard and Alternate, Charles Miley for District 17 Integrating Committee. The motion was seconded by Mr. Singer. Motion Passed. 

Mr. Jackson received from SWOP4G Highway Rock Salt Order Form to collect tons needed so that they can put out for bid. After speaking with Mr. Walker on how much was used last year, they are requesting 275 tons for the 2018/2019 winter. 

Mr. Singer would like to know if meeting is set to discuss website. The Board feels a representative from each Board is all that is needed for now to request the changes. The Board instructed Mr. Fling to coordinate a meeting with appropriate department head(s), Board representative(s) and one Trustee. Mr. Singer volunteered to participate as the Trustee representative. 

Being no further business Mr. Jackson made a motion to adjourn. Mr. Singer seconded motion. Motion passed. 8:25 pm. 

President 

Vice President 

Alternate 

Fiscal Officer