August 21, 2019

August 21, 2019

The Harlem Township Trustees met in regular session at the Firehouse.

Trustees Present: David Jackson, Jerry Paul and Bob Singer.

Fiscal Officer Present

Public Present: Dale Fling, Mike Kabler, Abby Crisp, Tom Nied, and Matt Kurz.

Mr. Singer called the meeting to order. The minutes of July 17th, 2019 were approved as sent. Mr. Paul moved to approve said minutes. Motion seconded by Mr. Jackson. Motion Passed. The minutes of special meeting August 14th, 2019 were approved as sent. Mr. Jackson moved to approve said minutes. Motion seconded by Mr. Paul.

The Fiscal Officer presented the bills and certified that the amounts were available in the respective accounts to pay said bills. Starting with warrant #10971 and ending in warrant #11018 (with warrant 11004 void due to paper issue), and Voucher #36-2019 and ending #42-2019, Totals $132,093.04. Mr. Jackson made a motion to pay said bills. Motion was seconded by Mr. Paul. Motion Passed.

Chief Fling is requesting the Board’s approval to hire Joseph Hibbits as a Fulltime Firefighter. He has successfully completed the conditions of his conditional hiring resolution. Mr. Jackson made motion to approve Resolution 19-08-21-T12 for hiring fulltime Firefighter/EMT Joseph Hibbits and establishing the terms and conditions of his employment. Motion was seconded by Mr. Paul. Motion Passed. Resolution # 19 08 21 T12

Chief Fling is requesting the Board’s approval to hire Louis Mittelman as a Fulltime Firefighter. He has successfully completed the conditions of his conditional hiring resolution. Mr. Jackson made motion to approve Resolution 19-08-21-T13 for hiring fulltime Firefighter/EMT Louis Mittelman and establishing the terms and conditions of his employment. Motion was seconded by Mr. Paul. Motion Passed. Resolution # 19 08 21 T13

Joseph Hibbits and Louis Mittelman took their oath of Office as a full-time Firefighter, being sworn in by the Fiscal Officer.

Mr. Vince Villio with the Delaware County Prosecutors office introduced himself to the Board as he is the new representative for the Township.

Abby Crisp with the Health District reported that data is complete for Your Community Profile. She distributed the fliers to the Board and public present for Delaware County and Harlem Township. It can also be viewed online.

ZONING:

Mr. Kurz provided the Board with a report of permits and issue(s) he is addressing. Mr. Fling will meet with Mr. Kurz to review ongoing issues in the Township. Mr. Kurz did follow up on the PCD on Fancher Road and was told they are moving forward with it. Mr. Singer would like him to look at property on Harlem Road that has 6-8 cars/weeds/etc. Mr. Jackson would also like him to check on property on State Route 605 North of Johnson Law office. Mr. Kabler also brought to Board’s attention that the Glass Rooster is advertising for events at their location and property is not zoned for it.

Mr. Kabler mentioned to the Board that they are working on language for revising the net acreage zoning procedure guidelines. He wants to confirm that the Board wishes to continue using net acreages instead of gross. The Board agreed they would like language revised but continue with net acreage but might change more once revision are applied from the comprehensive plan.

Mr. Fling asked if the Board is ready to develop the steering committee for updating the Comprehensive Master Plan. After much discussion, Mr. Jackson will contact Scott Sanders to determine more details of time expected and how many should be on the committee.

MAINTENANCE:

Bart Walker announced that the 2019 salt prices came back at 86.35 per ton from Compass Minerals. The Township is required to purchase 80% of what was requested. The amount would be minimum of 200 tons. Mr. Paul made motion to purchase a minimum of 200 ton of salt for $86.35 per ton from Compass Minerals. Motion was seconded by Mr. Jackson. Motion Passed.

Mr. Walker plans to spread dust control on select roads the week of Sept 9th, weather permitting.

The Board asked for a status of new driveway construction in Barnhard addition of Fancher Cemetery. Mr. Walker said they are on the list but would like to know Boards wishes to what to do

first; the Cemetery or the Grange Parking lot. The Board said if they had to choose what is first would be the Grange. Mr. Walker will keep that in mind for planning.

FIRE DEPARTMENT: RTD: Fire: 125 EMS: 222 Total: 347

Chief Fling is requesting approval for purchasing three sets of protective gear and four sets of boots at the cost of $7,966 from Fire Safety Services. Mr. Jackson motion to approve purchase of three sets of gear and four sets of boots at the cost of $7,966 from Fire Safety Services. Motion was seconded by Mr. Paul. Motion Passed.

Chief Fling is requesting approval on purchasing seven replacement mattresses for the dorms at the cost of $2,758 from Firefighter Mattresses. Mr. Jackson motion to approve purchase of seven mattresses from Firefighter Mattress at a cost of $2,758. Motion was seconded by Mr. Paul. Motion Passed.

OPERATIONS:

Mr. Fling announced the parking lot pavement project has been revised for a start date of October 10 and completion date of November 1.

Mr. Fling will follow up with Wallace Creative regarding new website going live.

After receiving resident complaint regarding intersection of State Route 605 and Fancher Road, Mr. Fling was informed by ODOT that funding has been approved for a round a bout in 2023.

Mr. Jackson made a Resolution accepting the amounts and rates as determined by the Budget Commission and authorizing the necessary tax levies and certifying them at the County Auditor and be it further resolved, that the Fiscal Officer of the Board be and she is hereby directed to certify copy of this resolution to the Delaware County Auditor. Mr. Paul seconded the Resolution and a roll call vote was held, Singer Aye, Paul Aye, and Jackson Aye. Resolution passed this 21st day of August 2019. Resolution #19 08 21 T14

The Board discussed the re-zoning fees being changed. Mr. Singer is going to contact Mr. Villio on his thoughts. The Board will discuss at next meeting.

The Board would like to say Thank you to Roger Neibarger for refurbishing the Big Tree Bench. They are very happy with it.

Mr. Singer would like to know if the Board would like another newsletter sent out. The Board agrees they would like to send another one out.

Executive Session was requested by Dale Fling. Mr. Paul made motion for Executive Session to discuss Fire Employment Personnel Matters. Motion was seconded by Mr. Jackson. A Roll Call was held; Singer, Aye; Paul, Aye; and Jackson, Aye. Motion Passed. Invited to stay was Julie Debolt.

Mr. Paul made a motion to come out of Executive Session. Motion was seconded by Mr. Jackson. A Roll Call was held; Singer, Aye; Paul, Aye; and Jackson, Aye: Motion Passed.

Being no further business Mr. Paul made a motion to adjourn. Mr. Jackson seconded motion. Motion passed. 8:58 pm.

President

Vice President

Alternate

Fiscal Officer