June 20, 2018


 June 20, 2018 

The Harlem Township Trustees met in regular session at the Firehouse. 

Trustees Present: Jerry Paul, David Jackson and Bob Singer. 

Fiscal Officer Present 

Public Present: Cynthia & Steve Rupe, Dale Fling, Shelia Hiddleson, Brad Debolt, Chuck Bachman, Jason Mrugacz, Steve Hartline, Cindy Rose, Shane & Jen Herman, Doug Riedel, Scott Stephens, Carl Richison, Roger Neibarger, Alex Richison, Raelene Meadows, Michelle & Dustin Cline, Mike & Diane Kabler, Dan Carter, Brandi Mrugacz, Tom Marcum, Tom Nied, Bob Fracasso, Kyle Farris, Ed Valeska and Sheriff Russell Martin. 

Mr. Paul called the meeting to order. The minutes of May 16th, 2018 were approved as sent. Mr. Jackson moved to approve said minutes. Motion seconded by Mr. Singer. Motion Passed. The minutes of special meeting May 29th, 2018 were approved as sent. Mr. Singer moved to approve said minutes. Motion seconded by Mr. Jackson. Motion Passed. 

Mr. Paul explained to the Board that the cost of Fancher Maple Grove Lot #40 Site #4 that the Township purchased back from Tyler Demeter was actually $400, not $300. Mr. Singer made motion to approve payment to Tyler Demeter in the amount of $100 to purchase Fancher Maple Grove Lot #40 Site #4. Motion was seconded by Mr. Jackson. Motion Passed. 

The Board discussed current Ohio Plan for renewal with Rinehart Walters Danner. Mr. Singer made motion to accept Liability, Property and Casualty Insurance with Rinehart Walters Danner for renewal rate of $15,213. Motion was seconded by Mr. Jackson. Motion Passed. 

The Fiscal Officer presented the bills and certified that the amounts were available in the respective accounts to pay said bills. Starting with warrant #10464 and ending in warrant #10501, and Voucher #24-2018 and ending #29-2018, Totals $135,757.80. Mr. Jackson made a motion to pay said bills. Motion was seconded by Mr. Singer. Motion Passed. 

Chief Fling had the floor to perform an official Badge Pinning ceremony for recently promoted Lieutenants Keith Unterbrink and Jason Devore. Both had family and fellow employees in attendance and both received their badge pinning from their respective spouses. The Board of Trustees affirmed their congratulations to both individuals. 

Shelia Hiddleson from the Delaware Health Department District spoke about mosquitos and Community Health assessment. Please see Health Department website for current updates of events. 

Doug Riedel from the Delaware County Engineer’s Office was in attendance. 

Scott Stephens with Delaware County Soil and Water spoke regarding possible drainage issues on Montgomery Road. He explained the process of a petition to file with the County and encouraged if there are any questions to please call the office to have any questions answered. 

The Board discussed adopting a Barking or Howling ordinance for the Township. The public voiced their opinions on the ordinance. Mr. Singer made the motion to adopt In The Matter Of Adopting a Resolution Prohibiting The Keeping Or Harboring Of Barking Or Howling Dogs Within The Unincorporated Territory Of Harlem Township. Motion was seconded by Mr. Jackson. Roll call vote was held Mr. Singer Aye, Mr. Paul Aye, and Mr. Jackson Aye. Motion Passed. The ordinance will take effect in 30 days. Resolution #18-06-20-T12. Complete Resolution is on file in the Fiscal Officers Office. 

Sheriff Russell Martin gave report on the crime that is in Delaware County and reported on the portion that is in Harlem Township. 

Chief Fling presented the Intent to Proceed Resolution, Resolution Number 18-06-20-T11 for the Replacement Fire Levy to be submitted to the Board of Election to certify being on the ballot. It includes the certification from the Auditor’s Office. Mr. Jackson made a motion to approve Resolution 18-6-20-T11. Motion was seconded by Mr. Singer. Roll call vote was held Mr. Singer Aye, Mr. Paul Aye, Mr. Jackson Aye. Motion Passed. Resolution #18-06-20-T11 

Dan Carter is interested in renting or making a partnership with the Township to use the baseball fields at the park for a youth baseball league. If the Board has interest please contact him or Chad Marohl to discuss for details. 

The Board is trying to see that the zoning complaints are being reviewed. 

Mr. Kabler updated the Board that Zoning Commission is working on zoning language. 

Mr. Fling updated the Board regarding website changes. Yvonne Bretz, with Webvantage, feels that the changes should be less than $1,000. Mr. Singer made the motion to proceed with changes based on the committees’ requests that the cost not to exceed $1,000. Motion was seconded by Mr. Jackson. Motion passed. 

Mr. Fling met with a firm that specializes in engineering and preparing bid packages for municipal/government projects for an estimate on the competitive bid packet for the parking lot at the Firehouse. The estimate provided is $11,400; cost is approximately 10% of the overall project. The Board would like to receive more bids on producing the packet. Also the Board would like to entertain the concrete sidewalk approach to the rear public entrance in order to make it ADA compliant, but to limit it to the exterior of the building. 

Mr. Jackson made mention of a drainage issue that Delaware County Soil and Water is researching on Woodtown Road. 

Mr. Singer followed up to a resident complaint requesting Narrow Road signs be installed on Hatch road for both directions at a cost of approximately $70. Mr. Singer made the motion to purchase signs. Motion failed for a lack of second. 

Mr. Singer is requesting the Board’s permission to send a letter to Ohio Department of Transportation to remove more trees in the right a way on State Route 605. The Board agreed to proceed. 

Mr. Singer requested a memorial tree be replaced that was purchased by Lurley Hernandez that was destroyed from an accident. Mr. Singer made the motion to replace the memorial tree not to exceed $150 purchased by Lurley Hernandez. Motion was seconded by Mr. Jackson. Motion Passed. 

Mr. Paul announced that Ruth Henney’s of Pegasus 4-H club volunteered to clean the purchased chairs for the community room. They will be reimbursed the cost of cleaning supplies. 

Being no further business Mr. Jackson made a motion to adjourn. Mr. Singer seconded motion. Motion passed. 9:31 pm. 

President 

Vice President 

Alternate 

Fiscal Officer