September 13, 2018

Harlem Township Zoning Commission

3883 South State Route 605

Galena, Ohio 43021

September 13, 2018

Chairman, Mike Kabler, called the Bryant Tree Service Preliminary meeting out of recess at 7:30 p.m. Mr. Kabler asked for a roll call of members.

Members Present: Tom Nied, Mike Kabler, Joni Manson, Robin Lobenstein

Members Absent: Alan Czako

Alternate Present: Bill Needham

Secretary: Sherrie Steele

Zoning Inspector: Not Present

Public Present: Matt Bryant, 11602 Fancher Road, Westerville, OH 43082

Mr. Kabler stated when the Commission went to recess they had covered the Proposed

Development Plan through item #7.

Commission members referred to item #8 and discussed the proposed time line for


Commission members discussed the new driveway. Ms. Lobenstein stated the Planned

Commercial District could not be approved without a legal driveway. Mr. Bryant stated there is already a curb cut on the west side of the property that runs off the driveway into the

cemetery. Mr. Bryan stated he does not want to use that driveway due to the safety hazard of the hill and driveway that runs in front of the cemetery.

After discussion the timetable will be changed as follows:

i. New driveway: 3 years

ii. Trees on the east side of property: 2019

iii. Sawmlll building: 3 years

iv. Barn: 3 years

v. Sign: 3 years

vi. Selling firewood: Immediately upon zoning change.

Mr. Bryant will remove the timetable for Trees on the west side of the property. Mr. Bryant has purchased the home on the west side of the property and there is no need to screen the Planned Commercial District from his residential property.

The property will not be developed in phas-es so Item #9 does not apply.

Commission members discussed at length item #10 and the issue of the storage of mulch. Mr. Bryant stated it is actually wood chips. The language will be changed to reflect wood chips. Commission members discussed the size of the wood chip pile and that it seems to be larger than what they feel comfortable with. Commission members asked Mr. Bryant to reconsider the size of the wood chip pile and to be more specific in the wording of the text. Mr. Bryant stated the wood chips are hauled away by a semi from time to time.

Commission members next discussed the sawdust storage. Mr. Bryant stated the sawdust would be stored In the same area as the wood chips. Commission members stated it needs to be indicated in the plan if they will be stored together or in separate piles.

Commission members discussed item #10 and "the ability of the applicant to carry forth its plan by control of the land and the engineering feasibility of the plan". Discussion was held as to how to address this issue. Mr. Nied suggested Mr. Bryant visit other sawmills and talk to them about how they deal with this issue. Commission members suggested an engineering study be done. Ms. Manson questioned if the development of this property would change the drainage in the area.

Ms. Manson asked if there was a fire hydrant on the property. Mr. Bryant stated he has a well on the property and there is also a retention pond for the fire department to use. Mr. Bryant stated Chief Fling stated they may need a dry hydrant for the pond or a fire hydrant out by the street. Mr. Bryant will verify this with Chief Fling

Commission members next reviewed item #11 and the divergence from the development standards in regards to the driveway. The existing driveway is directly in the middle of the hill that stands in front of the cemetery. The new driveway will be moved 200 feet to the east to address the safety concerns. Ms. Manson stated there will need to be specifics as to the location and the size of the driveway. Ms. Lobenstein stated he will have to get permission from the Delaware County Engineer to move the driveway. Mr. Nied questioned what if Delaware County did not approve the location of a new driveway. Mr. Bryant stated there is an existing driveway on the east side of the cemetery. Mr. Kabler stated the existing driveway needs to be shown on the plan. The divergence will need to indicate the new driveway will be 45' wide.

In regards to item #12, the applicants' ability to post bond does not apply to this application.

Item #13 addresses Development Plan Modification. Commission members suggested item #13 be removed from the application.

Mr. Kabler explained the process of submitting an application and the hearing procedure. Commission members explained the Review Team process and advised Mr. Bryant he use the Review Team before submitting the application.

Mr. Bryant asked if there was any way to make sure he has covered all the items discussed in the Preliminary meetings. The secretary stated he could obtain a copy of approved minutes after the October 1, 2018 meeting that would show the items the Commission had concerns with. Mr. Bryant stated he had taken pretty good notes and would like to submit the application as soon as possible.

Mr. Kabler asked if there were any further comments or questions. Being none, Mr. Kabler adjourned the Bryant Tree Service Preliminary meeting at 9:28 p.m.

Respectfully submitted,

Sherrie Steele, Secretary