January 7, 2019 - Organizational

Harlem Township Zoning Commission

3883 South State Route 605

Galena, Ohio 43021

January 7, 2019

Chair, Mike Kabler, called the January 7, 2019 Organizational meeting to order at 7:00 p.m. Mr. Kabler asked for a roll call of members.

Members Present: Robin Lobenstein, Joni Manson, Mike Kabler, Tom Nied, Alan Czako (arrived at 7:15 p.m.)

Alternate Absent: Bill Needham

Secretary: Sherrie Steele

Zoning Inspector: Not Present

Public Present: None Present

At this time Mr. Kabler relinquished the chair to the secretary. The secretary then asked for

nominations for Chair for the year 2019.

Mr. Nied nominated Mike Kabler for Chair effective for the year 2019. Ms. Manson seconded the motion. The secretary asked if there were any other nominations for Chair. There were no other nominations for Chair. The secretary then called for a roll call vote on the nomination of Mike Kabler for Chair effective for the year 2019. Tom Nied, aye. Mike Kabler, aye. Joni Manson, aye. Robin Lobenstein, aye. Motion carried.

The secretary then relinquished the chair to the Chair.

Mr. Kabler asked for nominations for Vice Chair effective for the year 2019. Ms. Lobenstein nominated Joni Manson for Vice Chair for the year 2019. Mr. Nied seconded the nomination. Mr. Kabler asked if there were any other nominations for Vice Chair. Being none, Mr. Kabler asked for a roll call vote on the nomination of Joni Manson for Vice Chair for the year 2019. Tom Nied, aye. Mike Kabler, aye. Joni Manson, aye. Robin Lobenstein, aye. Motion carried.

Ms. Manson moved that the Harlem Township Zoning Commission meet on the first Monday of each month at 7:30 p.m. unless a holiday falls on that day, in which case the meeting will be held on the following Tuesday at 7:30 p.m. at the Township Firehouse, 3883 South State Route 605, Galena, Ohio 43021. Mr. Nied seconded the motion. Mr. Kabler asked if there was any discussion on the motion. Being none, Mr. Kabler asked for a roll call vote on the motion. Robin Lobenstein, aye. Joni Manson, aye. Mike Kabler, aye. Tom Nied, aye. Motion carried.

Ms. Lobenstein made a motion that the Harlem Township Zoning Commission meet for a workshop meeting on the second Monday of each month at 7:30 p.m. unless a holiday falls on that day in which case the meeting will be held on the following Tuesday at 7:30 p.m. at the. Harlem Township Firehouse, 3883 South State Route 605, Galena, Ohio 43021 with a maximum length of 2 hours. Mr. Nied seconded the motion. Mr. Kabler asked if there was any discussion on the motion. Being none, Mr. Kabler asked for a roll call vote on the motion. Tom Nied, aye. Mike Kabler, aye. Joni Manson, aye. Robin Lobenstein, aye. Motion carried.

Mr. Kabler asked the secretary to notify the Township's paper of record regarding the meeting dates to fulfill the Sunshine Law.

Ms. Manson made a motion that a preliminary meeting regarding a Planned District be limited to 2 hours in length. Ms. Lobenstein seconded the motion. Mr. Kabler asked if there was any discussion on the motion. Being none, Mr. Kabler asked for a roll call vote on the motion. Tom Nied, aye. Robin Lobenstein, aye. Joni Manson, aye. Mike Kabler, aye. Motion carried.

Ms. Manson made a motion that the Harlem Township Zoning Commission use the most current Rezoning Amendment Application Hearing Sequence and Procedures Form for amendment of the Township zoning map. Mr. Nied seconded the motion. Mr. Kabler asked if there was any discussion on the motion. Being none, Mr. Kabler asked for a roll call vote on the motion. Robin Lobenstein, aye. Joni Manson, aye. Tom Nied, aye. Mike Kabler, aye. Motion carried.

Mr. Nied made a motion that the Harlem Township Zoning Commission adopt the Robert's Rules of Order as the authority on procedures. Ms. Lobenstein seconded the motion. Mr. Kabler asked if there was any discussion on the motion. Being none, Mr. Kabler asked for a roll call vote on the motion. Mike Kabler, aye. Tom Nied, aye. Joni Manson, aye. Robin Lobenstein, aye. Motion carried.

Commission members next discussed the update that was presented at the Trustees' December 19, 2018 meeting regarding Review Team meetings. The secretary informed members they would be paid for attending Review Team meetings. The Zoning Inspector will be responsible to report to the secretary who attends the meetings so they will be paid for attendance at the end of the year.

Ms. Lobenstein made a motion that the Harlem Township Zoning Commission allow an applicant to come before a Review Team to review a zoning application. If the review team misses an item(s) so that an incomplete application is presented at the hearing, said applicant shall be granted a recess. However, in the case such applicant does not utilize a Review Team and presents an incomplete application or in the event the applicant does not furnish all the information requested by the Review Team, the Harlem Township Zoning Commission shall reject the application without a hearing on the merits. Ms. Manson seconded the motion. Mr. Kabler asked if there was any discussion on the motion. Being none, Mr. Kabler asked for a roll call vote on the motion. Tom Nied, aye. Alan Czako, aye. Mike Kabler, aye. Joni Manson, aye. Robin Lobenstein, aye. Motion carried.

Mr. Kabler stated Bill Needham has been appointed as alternate to the Zoning Commission for the year 2019.

Ms. Manson made a motion to adjourn the January 7, 2019 Organizational meeting. Mr. Czako seconded the motion. Mr. Kabler asked if there was any discussion on the motion. Being none, Mr. Kabler asked for a voice vote on the motion, all aye. Motion carried. The January 7, 2019 Organizational meeting was adjourned at 7:36 p.m.

Respectfully submitted,

Sherrie Steele, Secretary